How to: Manage Employee Absence

To manage an employee's absence, you must record the absence in the Absence Registration window. It can then be viewed in different ways for analysis and reporting needs.

You can view employee absence in two different windows:

The Absence Registration window, where you register all employee absences with a line for each absence.
The Employee Absences window, where the absences for one employee only is shown. This is the information that you entered in the Absence Registration window, filtered by the particular employee.

To obtain meaningful statistics, you should always use the same unit of measure (hour or day) when registering employee absences.

To register employee absence

You can register employee absences on a daily basis or at some other interval that meets your organizational needs.

In the top right corner, choose the Search for Page or Report icon, enter Absence Registration, and then choose the related link.
Choose the New action.
Fill in a line for each employee absence you want to register.
Close the window.

TIP
To obtain meaningful statistics, always use the same unit of measure, hour or day, when registering employee absences.

To view an individual employee's absence

In the top right corner, choose the Search for Page or Report icon, enter Employees, and then choose the related link.
Select the relevant employee, and then choose the Absences action.

The Employee Absences window opens showing all the absences and the date on which they started and ended.

To view an employee's absence by categories

In the top right corner, choose the Search for Page or Report icon, enter Employees, and then choose the related link.
Select the relevant employee, and then choose the Absences by Categories action.
In the Empl. Absences by categories window, fill in the filter fields as necessary, and then choose the Show Matrix action.

The Empl. Absences by Cat. Matrix window opens showing all absences, broken down by causes of absence.

To view all employee absences by category

In the top right corner, choose the Search for Page or Report icon, enter Absence Registration, and then choose the related link.
In the Absence Registration window, choose the Overview by Categories action.
In the Absence Overview by Categories window, set a filter in the Employee No. Filter field to view employee absences for individual or a defined group of employees.
Choose the Show Matrix action.

The Absence Overview by Categories Matrix window opens showing all employees’ absences broken down by the various causes of absence.

To view all employee absences by period

In the top right corner, choose the Search for Page or Report icon, enter Absence Registration, and then choose the related link. In the Absence Registration window, choose the Overview by Periods action.
In the Absence Overview by Periods window, set a filter in the Cause of Absence Filter field to view employee absences for specified causes of absence.
Choose the Show Matrix action.

The Abs. Overview by Periods Matrix window opens showing employee absences broken down by periods.